- Entry
- No sign-in [15]
Search and document delivery at a glance
- Search online
- Quick search accepts a name, registry code or VAT number. [15]
- Search language
- An English search interface is documented. [15]
- Digital documents
- Notaries can send digitally certified file documents electronically; this requires a digitally signed application. [12] [13]
- Document language
- The English registry card is machine translated. Some information may remain in Estonian. For an official translation, contact a sworn translator. [16]
- Paper and collection
- Not specified
- International delivery
- Not specified
- Fees at a glance
- Quick search and ordinary company filings: €0. Documents from public NGO files: €2 each. Notarial certification costs extra.
- Access
- Quick search requires no login. Authorised beneficial ownership enquiries use digital identification or a reasoned application.
Choose the right register
The e-Business Register brings together register information for Estonia. The Registration Department of Tartu County Court maintains the entries; RIK develops and operates the portal. Its coverage extends beyond businesses to associations, foundations and public bodies. [1]
Quick search and company filings.
Individual applications based on legitimate interest.
Official notices, including insolvency notices.
Names and abbreviations explained
Search step by step
Find a company and its documents
Start with an identifier
Open the English homepage. Use the quick search for a name, registry code or VAT number. After at least three letters the service suggests matching entities. Searches are case-insensitive. [15]
Select the correct result
Open the matching name and check its registry code and registered address. Detailed search additionally offers legal form, status, related persons, address and activity. RIK describes that feature as a contractual service. [15] [3] [5]
Choose the evidence you need
Use the registry card for registered facts. Open annual reports by reporting year for financial information, or articles and file documents for constitutional details. Viewing information online and obtaining a notarial certification are separate products. [15] [11]
Request beneficial ownership information
Open the ownership panel
In the entity view, go to “Tegelikud kasusaajad”. “Ligipääs piiratud” means access is restricted. Names are hidden when access is not authorised. [8]
Choose the access route
Authorised contractual users authenticate with a digital identity. Users unable to authenticate with an Estonian or EU identity can select “Taotle juurdepääsu” (request access). Authenticated users without an access contract can also apply. [8]
Explain an individual request
Select “Õigustatud huvi” (legitimate interest) and the relevant purpose category. Identify the target company, intended use and requested access period. Explain how the use contributes to preventing money laundering or terrorist financing and attach supporting evidence. Repeated requests or applications on behalf of an organisation require a data-use contract. [9]
Documents and fees
| Document / information | Contents and purpose | Fee | How to get it |
|---|---|---|---|
| Registry card and ordinary company filings [1] [2] [15] | Registered facts, with articles and available file documents as separate records. | €0 | Open the entity after quick search; order notarial certification separately. |
| Annual reports [1] [15] [2] | Filed reports for the indicated financial years. | €0 for ordinary company reports | Select the reporting year and document in the entity view. |
| Public NGO file document [2] | An individual association filing, rather than a general company enquiry. | €2 per document | Select the document for paid retrieval. |
| Notarially certified register data [12] [14] [13] | Certification of registered information on paper or digitally. | €3.20 net on paper or €4.80 net digitally; 24% VAT and applicable additional items | Give an Estonian notary the registry code and required format. |
| Beneficial ownership [7] [8] | Controlling individuals within the authorised disclosure level. | €0 with approved access | Use an authorised contractual account or an approved application. |
Entities and records covered
The business register covers sole proprietors, companies and Estonian branches of foreign companies. The platform also provides commercial pledge information, changes and proceedings, and tax debt information. [11] [1]
Registry cards, annual reports and ownership
The registry card contains the legally effective entries. The official explanation distinguishes these from the informative part, which does not have the same legal effect. An annual report concerns its stated reporting period. [11] [15]
A shareholding and beneficial ownership are different concepts. Securities registered through Nasdaq CSD have a separate shareholder-list service. Its stated procedure serves issuers, representatives or authorised third parties. [11]
Access from abroad
Quick search needs neither a login nor a contract. The authentication service offers Smart-ID, ID-card, Mobile-ID and EU eID, plus a separate contractual-user option. [15] [4]
Since 10 July 2026, general anonymous access to beneficial ownership has been restricted. Eligible groups include competent authorities, obliged entities and people demonstrating legitimate interest. Eligible access remains free. The change also affects previously available open ownership files. [7] [6]
Certified documents and notarial charges
Under the current Notary Fees Act, certifying and issuing register data costs €3.20 net on paper or €4.80 net digitally. Certifying a document from the register file costs €6.35 net. With 24% VAT these components are approximately €3.97, €5.95 and €7.87. They are tariff items, not guaranteed all-inclusive prices. [12] [14]
The Act also provides €3.20 net for inspecting data or one document, €9.60 for a whole file and €0.19 net per produced A4 page. Specify the required scope with the notary before ordering. Written requests can be emailed; the Chamber requires a digitally signed request for digitally certified file documents delivered electronically. [12] [13]
Insolvency and larger datasets
Insolvency notices also appear in “Ametlikud Teadaanded”, the official notices portal. RIK offers an application programming interface for automated enquiries. An API-only contract is free. Normal limits are 50,000 responses per day, one concurrent query and 20 document requests per minute per IP address. Beneficial ownership remains subject to access rights. [11] [10] [6]
Official samples and reading guides
Official search guide with screen examples
Illustrates name search, results and the entity view. Use the current price list for present-day charges. [15] [2]
Avoid common mistakes
Frequently asked questions
Original sources
Sources reviewed: 14 September 2026. The guidance is based on the linked information published by registers and public authorities.
- e-Business Register portal Centre of Registers and Information Systems
- Price list RIK
- Detailed search RIK
- Login to the e-Business Register RIK / TARA
- Contractual customer info RIK
- Change in access to beneficial ownership data from 10 July 2026 RIK
- Ministry of Finance updates the rules for the use of beneficial ownership data Estonian Ministry of Finance
- Tegelike kasusaajate andmete vaatamine RIK
- Tegelike kasusaajate andmetele juurdepääsu taotluse esitamine õigustatud huvi korral (ühekordne päring) RIK
- Introduction to API Services RIK
- Information for authorities issuing an ECS: Estonia European Judicial Network / Estonia
- Notari tasu seadus, consolidated text effective 7 February 2026 Riigikogu / Riigi Teataja
- Kohturegistrist dokumentide saamine Estonian Chamber of Notaries
- Standard VAT rate Estonian Tax and Customs Board
- Quick search RIK
- English registry card: machine-translation notice RIK e-Business Register